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Workflow Automation

The Workflows feature (currently in BETA) is a powerful automation tool within InStijl.AI that allows you to fully automate your webshop processes by combining triggers and AI-driven action steps. Instead of manually running tools for each product, workflows handle repetitive tasks automatically in the background whenever a specific event occurs.

How Do Workflows Work?​

Every workflow consists of two main components:

  1. The Trigger: The event that kicks off the workflow (for example, when a new product is created or when an existing product is updated).
  2. The Action Steps: One or more automated tasks that the AI performs sequentially after the trigger fires (such as rewriting content, translating, changing visibility, or adding a delay).

Creating a Workflow​

To create a new automation, navigate to Workflows via the sidebar and click on 'New workflow'.

1. Basic Settings​

  • Workflow Name: Give your workflow a clear, recognizable name (e.g., "Automatically translate and rewrite new products").
  • Trigger: Choose when the workflow should execute:
    • At each new product
    • At each product update
    • More triggers will folow soon

2. Adding Action Steps​

Click on 'Add step' to add one or more actions to your workflow. You can choose from several action types:

  • Product Rewrite: Automatically optimize or rewrite product titles, descriptions, and metadata using AI prompts or saved templates from your Prompt Library.
  • Product Translate: Translate product content into different languages using AI prompts or saved templates from your Prompt Library.
  • Set Template Data: Apply standardized template data automatically.
  • Publish Product: Make the product visible in your storefront automatically once processed.
  • Unpublish Product: Temporarily hide the product during processing or updates.
  • Delay: Add a time buffer (e.g., a 5-minute delay) between steps to sequence actions smoothly.

Once you have configured your steps and added at least one action, click 'Save workflow' to activate it.

Managing Your Workflows​

In the main Workflows overview screen, you can manage all your active and inactive automations:

  • Status Toggle: Easily enable or disable a workflow using the switch toggle without deleting it.
  • Edit: Modify existing steps, change prompts, or update triggers at any time by clicking the edit icon.
  • Duplicate: Copy an existing workflow to quickly build similar automations with slight variations.
  • Delete: Remove workflows you no longer need.

Performance & Insights​

Each workflow card in your overview provides real-time performance metrics so you can track your efficiency:

  • Executions: Total number of times the workflow has been triggered.
  • Completed / Failed Runs: Breakdown of successful versus unsuccessful operations.
  • Credits Used: Total AI credits consumed by the workflow.
  • Estimated Time Saved: Calculated manual time saved through automation.

Tip: Workflows run seamlessly in the background, saving you hours of manual catalog management while keeping your product data fresh, translated, and SEO-optimized 24/7!